Privacy Policy

Who we are

We are Lisburn Sub Aqua Club. Our website address is: https://wp.lisburnsac.co.uk.

Comments

When visitors leave comments on the site we collect the data shown in the comments form, and also the visitor’s IP address and browser user agent string to help spam detection.

An anonymised string created from your email address (also called a hash) may be provided to the Gravatar service to see if you are using it. The Gravatar service Privacy Policy is available here: https://automattic.com/privacy/. After approval of your comment, your profile picture is visible to the public in the context of your comment.

Media

If you upload images to the website, you should avoid uploading images with embedded location data (EXIF GPS) included. Visitors to the website can download and extract any location data from images on the website.

Cookies

If you leave a comment on our site you may opt in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.

If you visit our login page, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.

When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.

If you edit or publish an article, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you just edited. It expires after 1 day.

Embedded content from other websites

Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.

These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracking your interaction with the embedded content if you have an account and are logged in to that website.

If you request a password reset, your IP address will be included in the reset email.

How long we retain your data

If you leave a comment, the comment and its metadata are retained indefinitely. This is so we can recognise and approve any follow-up comments automatically instead of holding them in a moderation queue.

For users that register on our website (if any), we also store the personal information they provide in their user profile. All users can see, edit, or delete their personal information at any time (except they cannot change their username). Website administrators can also see and edit that information.

What rights you have over your data

If you have an account on this site, or have left comments, you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.

Where we send your data

Visitor comments may be checked through an automated spam detection service.

For Club Members

What personal information do we hold on members?

Personal and contact details such as title, full name, contact details and address.
Date of birth and gender.
Family members (if joint or family membership applies).
Photograph

How is personal information collected?

Personal information may be collected with the consent of the user by way of interactive submission.
How does Lisburn SAC use this information?

There are various reasons why personal information is gathered electronically which includes but is not limited to;

Booking to attend club events
Provision of electronic services that require a user’s authenticity to be established.
Provision of other services offered by Lisburn SAC.
Participation in electronic surveys
Participation in events offered by Lisburn SAC

Information gathered with the explicit consent of the user will only be used for the purpose for which it was intended except in those circumstances where Lisburn SAC must provide it to fulfil statutory obligations. Lisburn SAC may use personal details to contact users directly for the purposes of obtaining further information needed to fulfil the original purpose.

Lisburn SAC may use personal information to contact users by electronic or physical means including but not limited to;

Sending e-mail to those that have requested it
Telephoning users to obtain additional information and clarification
Other electronic and physical correspondence.

What is the legal basis for processing your personal information?

We rely on the following legal bases to use your personal data:

Where it is needed to provide you with our services to you as a member, such as:

Processing an application for a membership subscription you hold with us, including the price, the payment methods available and the conditions to attach.
Managing your subscription with us, or an application for one.
Updating your records to keep you up to date with your subscription and contact you regarding renewal.

Where it is in our legitimate interests to do so, such as:

Updating your records to keep you up to date with your subscription and contact you regarding renewal.
To perform and/or test the performance of our service to members and internal processes
For management and audit of our business operations including accounting
To carry out monitoring and to keep records of our communications with you and our staff
To administer our good governance requirements such as internal reporting and compliance obligations or administration required for AGM processes.
For market research and analysis and developing statistics
To comply with our legal obligations.

How long is your personal information retained by us?

Unless we explain otherwise to you, we’ll hold your personal information based on the following criteria:

For as long as we have reasonable needs, such as managing our relationship with you and managing our service to you as a member
For as long as we provide services to you as a member
Retention periods in line with legal and regulatory requirements or guidance.

What should you do if your personal information changes?

You should tell us so that we can update our records using the details in the Contact Us section of our website. We’ll then update your records if we can.

Do you have to provide your personal information to us?

We’re unable to provide you with our services to you as a member if you do not provide certain information to us. In cases where providing some personal information is optional, we’ll make this clear.

What are your rights under data protection laws?

Here is a list of the rights that all individuals have under data protection laws. They don’t apply in all circumstances. If you wish to use any of them, we’ll explain at that time if they are engaged or not. The right of data portability is only relevant from May 2018.

The right to be informed about the processing of your personal information
The right to have your personal information corrected if it is inaccurate and to have incomplete personal information completed
The right to object to processing of your personal information
The right to restrict processing of your personal information
The right to have your personal information erased (the “right to be forgotten”)
The right to request access to your personal information and to obtain information about how we process it
The right to move, copy or transfer your personal information (“data portability”)
Rights in relation to automated decision making which has a legal effect or otherwise significantly affects you

Lisburn SAC reserves the right to charge an administration fee when a request is manifestly unfounded or excessive, particularly if it is repetitive. Lisburn SAC may also charge an administration fee to comply with requests for further copies of the same information.

Your right to object

You have the right to object to certain purposes for processing, in particular to data processed for direct marketing purposes and to data processed for certain reasons based on our legitimate interests. You can contact mailto:dpo@lisburnsac.co.uk to exercise these rights.

Security

Lisburn SAC will take reasonable precautions to ensure that the personal data it gathers in the course of operating electronic computer systems will be kept securely and within the control of Lisburn SAC at all times

Changes to this privacy notice

We may change this privacy notice from time to time by updating this page in order to reflect changes in the law and/or our privacy practices. We encourage you to check this privacy notice for changes whenever you revisit our website.

Contact us

If you have any questions or comments about this privacy notice, or if you wish to exercise your rights or contact the Data Protection Officer, you can contact us.